Secretary needed in Liverpool £17ph PAYE – Reference: OR15982
- • To be responsible for a comprehensive secretarial support service directly to all members of the Commonwealth Games 2026 (CWG 2026) Bid team.
• The organisation of all CWG 2026 schedules through full diary management in a proactive, efficient manner.
• To ensure that a professional reception service is operated when dealing with visitors to the CWG2026 team and other senior colleagues.
• To filter e mails and other general information, queries, phone calls and invitations highlighting urgent correspondence as necessary.
• The role will involve regular contact with the Mayor, CEX, elected members, MPs, Partner agencies and the media as well as a range of other agencies.
• To service appropriate meetings, including preparing agendas, word processing, collating and distributing papers, taking and distributing minutes and making room and refreshment arrangements
• Responsible for the prompt and appropriate handling of all correspondence for the attention of all members of the CWG 2026 Bid Team and dealing directly with issues for which authority has been delegated to the post holder.
• Requisition any travel and accommodation arrangements that may be required by the CWG 2026 Bid Team and to maintain appropriate records of mileage, travelling and subsistence payments.
• Process invoice payments and payment requests for the CWG 2026 Bid Team through the SAP system
• Financial monitoring of the income and expenditure budget allocated to the CWG 2026 Bid Team
• To engage with colleagues both internal and external to Community Services to support the CWG 2026 Bid Team.
• To support other members of the Leadership team, undertaking additional duties as required in times of staff absence.
• To support the CWG 2026 Bid Team as appropriate in making a direct and positive contribution to the team in order that the teams time is utilised in an efficient and effective manner.
• It is vital that confidentiality be maintained at all times when dealing with information and the post holder will be expected to exercise independent judgement and initiative based on good practice and acquired knowledge in problematic situations.
• Ensure the effective use of all technology and software packages. Co-ordinate the introduction of any new technology, systems, methods or procedures ensuring that they are efficiently incorporated in to working practices.
• Produce correspondence, reports (including preparation of Board Reports), documents and power point presentation for the Director.
• Exercise independent judgement and initiative in relation to managing your own workload and to resolve problems as they arise.
• Manage the exchange sensitive of contentious information with Team Members, elected members, the Mayor and CEX and other officers maintaining confidentiality at all times.
• Engage in and contribute to professional development as and when appropriate
• Contribute to the management of health and safety for the relevant areas of the service
This is a Full time role on a temporary basis.
If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.
Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.
All our roles may be subject to pre-employment checks including references so please be prepared.
Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.
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